How to Set Up Remote Voting for Your Board of Directors

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In the past members of the board had to travel in person to cast their vote. But, thanks to new technology such as video conferencing or online voting platforms, it’s now possible for board members to cast their votes remotely. The process is faster and results in greater efficiency and improved decision-making within the organization.

When setting up a remote vote system for your board, there are many crucial aspects to be considered. First, you have to determine the voting method that will be employed. Most organizations have a nomination process prior to the election. Candidates can choose to run, or they can earn their way in by gaining signatures, or be nominated by other members. A thorough nomination process can create enthusiasm early and attract more qualified candidates. This can ensure that the organization is represented in its leadership by the most qualified people.

One of the biggest problems with email voting is that the responses are not recorded and tallied in real-time and the results might not be secure against tampering. It is difficult to determine which votes are valid when a board member responds to an email ballot in a different way than their colleagues. Another issue with electronic voting is that it is not anonymous, which can be a problem when you are voting on sensitive or confidential matters.

Certain states and bylaws do not allow voting via email. However, most nonprofit boards can take action without a meeting, provided that all directors can be heard and respond promptly and if they’ve signed an agreement in writing that shows their unanimous agreement.